Electronic Archiving

Electronic Archiving and Digital Preservation

Scientific Journal of Nursing Research (SJNR) · Journal Information and Publishing Policies

Scientific Journal of Nursing Research (SJNR) is a peer-reviewed, open-access scholarly journal published by the Department of Nursing, Poltekkes Kemenkes Pontianak, Indonesia.

SJNR is committed to ensuring the long-term preservation, accessibility, authenticity, integrity, and continued availability of its published scholarly content.

The journal recognizes that digital preservation is an essential component of responsible academic publishing. Scientific publications must remain discoverable, accessible, and accurately documented beyond the operational lifespan of an individual website, publishing platform, or institutional information system.

This responsibility is particularly important for nursing and healthcare research, where published evidence may contribute to clinical practice, nursing education, patient safety, healthcare management, public health interventions, and evidence-based decision-making.

SJNR identifies the Public Knowledge Project Preservation Network (PKP PN) as its intended external digital preservation service, subject to implementation on a compatible version of Open Journal Systems (OJS), acceptance of the applicable service terms, and verification of successful content deposits.

Until activation and successful deposits have been independently verified, SJNR does not represent its published content as already preserved through PKP PN.

The journal's digital preservation policy establishes principles for preserving published content, monitoring preservation coverage, supporting continued access, and maintaining accountability for the accuracy and integrity of its scholarly record.

On This Page

  1. Preservation through PKP PN

  2. Preservation Coverage and Monitoring

  3. Access to Preserved Content

  4. Further Information

1. Preservation through PKP PN

Scientific Journal of Nursing Research recognizes the Public Knowledge Project Preservation Network (PKP PN) as an appropriate external preservation mechanism for supporting the long-term accessibility and continuity of its published scholarly content.

PKP PN is a digital preservation service developed for journals using Open Journal Systems. It is designed to safeguard eligible scholarly publications through distributed preservation infrastructure based on the Lots of Copies Keep Stuff Safe (LOCKSS) preservation approach.

The service provides a mechanism for preserving scholarly content independently of the journal's primary website, thereby reducing the risk that published research will become permanently inaccessible if the original publishing platform ceases operation.

Preservation Objectives

The journal's digital preservation arrangements are intended to:

  • Support the long-term availability of published scholarly articles and journal issues.

  • Reduce dependence on a single journal website or hosting environment.

  • Preserve eligible publication files and associated bibliographic metadata.

  • Support the continuity of the scientific record if the original publishing platform becomes permanently unavailable.

  • Maintain the authenticity and integrity of preserved scholarly publications.

  • Support transparent identification of corrections, expressions of concern, and retractions.

  • Improve the sustainability and reliability of scholarly communication in nursing and healthcare research.

Implementation through Open Journal Systems

SJNR intends to implement PKP PN through the appropriate preservation plugin within a compatible OJS environment.

Implementation must comply with the current technical requirements, service conditions, and operational procedures established by the Public Knowledge Project.

Before the journal declares PKP PN to be an active preservation service, the responsible editorial and technical personnel must verify that:

  1. The journal's OJS installation is compatible with the required PKP PN plugin.

  2. The preservation plugin has been properly installed and enabled.

  3. The applicable PKP PN terms of use have been accepted by an authorized administrator.

  4. The journal's identification and publication metadata are correctly configured.

  5. The system can successfully package and transmit eligible published content.

  6. Deposits have passed the preservation network's required validation and processing stages.

  7. Successful preservation can be confirmed through the plugin's deposit-status information or other authoritative preservation records.

Installation or activation of the plugin alone does not constitute evidence that a journal issue has been successfully preserved.

Preservation status must be supported by verifiable records demonstrating successful processing through the network.

Independence from the Primary Publishing Platform

The purpose of PKP PN is to preserve eligible published content independently of the journal's operational website.

This arrangement helps protect the scholarly record against circumstances such as permanent discontinuation of the journal's primary publishing platform or loss of access resulting from the closure of the journal.

PKP PN is not intended to replace the normal operational management of SJNR's website or its responsibility for maintaining reliable publishing infrastructure.

Distinction between Digital Preservation and System Backup

SJNR distinguishes between long-term digital preservation and operational system backup.

Digital preservation is intended to safeguard published scholarly content for future access, including circumstances in which the original publisher can no longer provide access.

Operational backups, by contrast, are intended to support the restoration of the journal's working information system following technical failures, accidental data loss, security incidents, or other operational disruptions.

Accordingly, the responsible technical personnel should maintain appropriate independent backup procedures for the journal's database, publication files, application configuration, and other essential operational resources.

PKP PN must not be represented as a substitute for routine backups or as a general-purpose recovery system for the journal's OJS installation.

Further information about the preservation service is available in the official PKP Preservation Network documentation.

2. Preservation Coverage and Monitoring

Scientific Journal of Nursing Research is committed to ensuring that digital preservation coverage is appropriately documented, periodically reviewed, and accurately represented to authors, readers, indexing services, and other stakeholders.

Preservation coverage is determined by the content successfully deposited and processed through the designated preservation service.

Content Eligible for Preservation

Subject to the technical capabilities, eligibility requirements, and service terms of PKP PN, preservation may include:

  • Published journal issues.

  • Published research articles and scholarly review articles.

  • Official article full-text files, including PDF files where applicable.

  • Published supplementary materials supported by the preservation system.

  • Article titles, author details, abstracts, and other associated publication metadata.

  • Journal identification information, including ISSN and issue details.

  • Relevant article identifiers and licensing information.

  • Updated published content where the preservation system supports subsequent deposits.

The precise scope of preserved material must be established by the successful processing of the relevant deposit.

The journal must not assume that every file, supplementary dataset, article version, or historical publication has been preserved solely because the preservation plugin is operating.

Content Excluded from Public Scholarly Preservation

PKP PN preservation of published scholarly content is distinct from the journal's confidential editorial and administrative records.

Material that falls outside the ordinary scope of published-content preservation includes:

  • Unpublished manuscript submissions.

  • Confidential peer review reports.

  • Reviewer identities protected under the journal's double-blind peer review procedures.

  • Internal editorial correspondence and deliberations.

  • Confidential research ethics documentation.

  • Unpublished participant-level research data.

  • Identifiable patient information and confidential clinical records.

  • Administrative documents unrelated to published scholarly content.

Such records must be managed through appropriate institutional information security, confidentiality, backup, and records-retention procedures.

Responsibilities for Preservation Monitoring

The editorial office and responsible technical personnel are responsible for coordinating the journal's preservation activities according to their assigned roles.

Their responsibilities should include:

  • Monitoring the operational status of the preservation plugin.

  • Verifying that eligible journal issues are submitted for preservation.

  • Reviewing deposit processing and preservation status.

  • Investigating failed, incomplete, or rejected deposits.

  • Confirming preservation coverage for newly published and historical issues.

  • Maintaining appropriate documentation of preservation activities.

  • Coordinating technical corrective action when preservation problems are identified.

  • Reviewing the continuing compatibility of the preservation mechanism with the journal's publishing system.

Administrative and technical responsibilities must be clearly allocated to authorized personnel.

Verification of Successful Deposits

The journal must distinguish between content that has been prepared for deposit, content transmitted to the preservation network, and content that has been successfully preserved.

Where supported by the PKP PN plugin, relevant processing stages include:

  1. Packaging: Eligible published content is prepared for transfer.

  2. Transfer: The deposit package is transmitted to the preservation service.

  3. Validation: The submitted content undergoes the applicable processing and validation procedures.

  4. Network Preservation: Validated content is distributed and synchronized through the preservation network.

  5. Preservation Confirmation: Successful preservation is confirmed through the applicable network-status information.

Within the PKP PN status interface, the LOCKSS status “Agreement” indicates that the participating preservation nodes have confirmed consistency of the deposited copies.

The journal should use such verifiable status information to assess its preservation coverage.

Handling Failed or Incomplete Deposits

When a deposit fails, remains incomplete, or cannot be verified, the responsible technical personnel should investigate the cause and take appropriate corrective action.

Potential causes may include:

  • Incompatible software or plugin versions.

  • Incorrect journal identification or configuration.

  • Missing or inaccessible publication files.

  • Incomplete article or issue metadata.

  • Problems with automated background tasks.

  • Network or server communication failures.

  • Validation errors during deposit processing.

Corrective measures may include repairing publication metadata, resolving configuration errors, restoring missing files, addressing system compatibility problems, or resubmitting the affected deposit.

Preservation coverage must not be reported as complete while relevant deposit failures remain unresolved.

Preservation Records and Periodic Review

The journal should maintain appropriate records of preservation activity, including:

Monitoring ComponentInformation to Be Recorded
Journal issue Volume, issue number, and publication year
Deposit identification Relevant deposit or package identifier
Date of submission Date content was submitted for preservation
Processing status Packaging, transfer, validation, or preservation status
Preservation confirmation Verified completion status
Technical problems Errors or incomplete processing
Corrective action Measures taken to resolve the problem
Verification record Date and result of the subsequent status check

Preservation coverage should be reviewed periodically and following the publication of new journal issues.

Historical volumes should also be checked to determine whether their publication files and metadata have been successfully included in the preservation network.

Research Integrity and Publication Updates

When an article is corrected, retracted, or otherwise subject to a formal post-publication notice, SJNR should ensure that the authoritative publishing record is updated in accordance with its established editorial policies.

Where supported by the preservation service, updated content and relevant publication metadata should be included in subsequent preservation processing.

The journal should maintain appropriate links between original articles and formal editorial notices to support the accurate interpretation of preserved scholarly content.

Preservation activities must not be used to conceal substantive changes, manipulate publication dates, or erase the history of corrections and retractions.

3. Access to Preserved Content

Scientific Journal of Nursing Research provides routine public access to published scholarly content through its official journal website.

The journal's regular online archive remains the primary source for readers seeking published articles, journal issues, and associated publication information.

Routine Access through the Journal Website

Published articles may be accessed through the journal's official Journal Archives.

Under SJNR's open-access publishing model, published scholarly content is made freely available to readers in accordance with the applicable article licenses and the journal's Open Access Policy.

Readers may consult available journal issues, retrieve article files, and access bibliographic information through the official publishing platform.

PKP PN as a Dark Archive

The Public Knowledge Project Preservation Network operates as a dark archive.

A dark archive preserves scholarly content for long-term protection but does not ordinarily provide public browsing or direct reader access to its preserved copies.

During the journal's normal operation, readers continue to access published articles through the SJNR website rather than the preservation network.

Access Following a Trigger Event

Access to preserved content through PKP PN may become available following a qualifying trigger event under the service's established procedures.

Such events may include circumstances in which the journal's original publishing platform becomes permanently unavailable and the preserved scholarly record requires alternative public access.

Following an applicable trigger event, successfully preserved content may be made accessible through alternative OJS installations or other arrangements established under PKP PN procedures.

The availability and extent of restored public access depend on:

  • The successful prior preservation of the relevant content.

  • The nature and confirmation of the qualifying trigger event.

  • The applicable preservation network procedures.

  • The scope and completeness of the preserved publication records.

  • The operational arrangements used to provide alternative access.

Temporary website interruptions, routine maintenance, or short-term technical failures do not automatically trigger public release of preserved content through PKP PN.

Such operational disruptions should ordinarily be addressed through the journal's hosting, technical support, and backup recovery arrangements.

Preservation of Publication Integrity

When preserved content is made accessible through an authorized alternative platform, the journal's publication identity and relevant bibliographic information should remain accurate and identifiable.

Where available, preserved publication records should retain:

  • Article titles and author information.

  • Journal title and relevant identifiers.

  • Publication year, volume, and issue information.

  • Article DOI or other persistent identifier.

  • Copyright and applicable licensing information.

  • Relevant information concerning corrections, expressions of concern, and retractions.

Alternative access arrangements should preserve the integrity of the scholarly record and avoid creating misleading representations of publication history.

Access and Patient Confidentiality

SJNR recognizes the ethical importance of protecting research participants and maintaining confidentiality in nursing and healthcare research.

Digital preservation and subsequent access arrangements must respect applicable copyright, licensing, privacy, confidentiality, and ethical obligations.

Open access to published research does not authorize disclosure of identifiable patient-level data, confidential clinical records, or other restricted information.

Where serious privacy or safety concerns are identified, the journal must assess appropriate restrictions or corrective action under its established publication ethics and correction policies.

4. Further Information

Scientific Journal of Nursing Research is committed to transparency regarding its digital archiving practices, preservation arrangements, and the continuing accessibility of its scholarly publications.

Authors, readers, librarians, indexing services, and other interested parties may request information about the journal's preservation policy or the availability of particular published issues.

Preservation Enquiries

Questions may concern:

  • The journal's digital preservation arrangements.

  • The status of PKP PN implementation.

  • Preservation coverage for particular journal volumes or issues.

  • The availability of historical publication files.

  • Problems accessing published articles.

  • The treatment of corrected or retracted publications.

  • Long-term accessibility and publication metadata.

  • Changes to the journal's preservation procedures.

Enquiries should be submitted through the journal's official Contact Page.

Editorial Office

Scientific Journal of Nursing Research (SJNR)

Department of Nursing
Poltekkes Kemenkes Pontianak
Jl. 28 Oktober, Siantan Hulu, Pontianak Utara
Pontianak, West Kalimantan 78124, Indonesia

Principal Contact: Alvi Roelanda
Email: ejournalpoltekkespnt@gmail.com
Telephone: +62 831-8866-5170

Official Journal Website:
https://ejournal.poltekkes-pontianak.ac.id/index.php/SJNR/index

Journal Archives:
https://ejournal.poltekkes-pontianak.ac.id/index.php/SJNR/issue/archive

Changes to Preservation Arrangements

Any material changes to SJNR's digital preservation arrangements must be accurately reflected in this policy.

Such changes may include:

  • Activation of PKP PN following verification of successful deposits.

  • A change to the designated external preservation provider.

  • Introduction of additional preservation arrangements.

  • A significant change in preservation coverage.

  • Migration to a different publishing platform.

  • Changes affecting the long-term accessibility of previously published content.

The journal will ensure that publicly stated preservation arrangements accurately reflect the services in operation and the verified coverage of preserved scholarly content.

SJNR will periodically review this policy to maintain consistency with developments in digital preservation technology, scholarly publishing standards, institutional information governance, and the long-term needs of nursing and healthcare research.

The journal's overarching objective is to preserve scholarly knowledge responsibly, protect the integrity of the scientific record, and support continued access to reliable nursing research for future generations.

Scientific Journal of Nursing Research (SJNR)

Published by the Department of Nursing
Poltekkes Kemenkes Pontianak, Indonesia

P-ISSN: 2655-0024
E-ISSN: 2655-6731

Publication Model: Open Access
Digital Preservation: PKP Preservation Network — designated for implementation, subject to technical activation and successful deposit verification

Official Website:
https://ejournal.poltekkes-pontianak.ac.id/index.php/SJNR/index